How do we add AI to the processes we already run: CRM, documents and email?
Pick one step where a person reads something and makes a routine decision (sorting email replies, reading CVs or documents, scoring calls, drafting a report) and put AI into that step inside the tools you already use. People keep the decisions that matter. A first version can work on your real data within a week, for a fixed price from $1,990 agreed before work starts.
You don't need a new platform for this. The AI step writes back into your CRM, inbox or database, with a review queue where a person should check, error alerts, and a log of every run.
- Runs in your accounts
- You own the code and data
- No fee to leave
Teams that know where the hours go, but have no developer.
- Teams that read the same kind of document, email or call many times a week
- Companies that already have a CRM (Pipedrive, HubSpot, Monday and similar) and don't want to replace it
- Owners who tried ChatGPT by hand and want it built into the process instead
Not a fit if the step needs a judgment call every time; then AI should only prepare the case for the person who decides.
The first build: one process, working, in your accounts.
- One process, end to end: the one that costs your team the most time
- A working version on your real data within a week
- Built in your accounts: you own the code, the data and the logins
- Error alerts and a log of every run
- A written runbook and a Loom walkthrough
- Two weeks of fixes after launch
- A typical first build is one AI step (read, sort, score or draft) wired into the tool your team already works in. Bigger systems continue in fixed stages, each scoped and priced in writing before it starts.
Email and replies
Every reply sorted by intent, matched to the right contact and the CRM updated.
Documents and CVs
Files read into structured fields, checked, and compared against what you need.
Reports and calls
Reports drafted from your inputs; calls transcribed and scored with quotes as evidence.
From the first call to a working system in about ten working days.
- DAY 130-minute callYou show the process on a screen share. I ask where the hours go.
- DAY 2Scope and fixed priceOne page: what gets built, what doesn't, the price and the date.
- WEEK 1First version workingThe most expensive step runs on your real data, in your accounts.
- WEEK 2Full workflow and handoverError alerts, a written runbook and a Loom walkthrough.
Two weeks of fixes are included after launch. After that you can keep me on for changes, or run it yourselves with the runbook.
Build it yourself, hire a gig, hire an agency, or us.
| OPTION | COST | TIME TO A FIRST VERSION | PROOF YOU CAN CHECK | WHO OWNS IT | BEST FOR |
|---|---|---|---|---|---|
| Build it yourself with a no-code or AI builder | About $20–400 a month for the tool (Softr $19–395, Noloco $65–79, Lovable from $25 plus credits), plus your team's time | Depends on who on your team has the hours | Your own testing | Your data; the app lives on the vendor's platform and plan limits | Simple processes and a team member who enjoys building |
| Freelancer gig (Upwork, Fiverr, Contra) | $500–2,500 for a small tool on Upwork's fixed-price listings | From 72 hours to a few weeks | Platform ratings; case studies are rarely shown | Depends on the freelancer | A small, clearly defined task |
| Development agency | $13,000–25,000 fixed for an internal tool with 1–3 integrations (RapidDev); A$5,000–60,000 (Sandlabs); paid audits first: $2,000 (Build Simple Systems), A$2,999 (Sandlabs) | 2–10 weeks to the first release | Portfolios, review sites | Usually yours by contract | Large systems and a team over many months |
| lowcoding.dev | From $1,990 for the first build, fixed and agreed before work starts; next stages priced in writing | A working version in 1 week | 24 case studies with client names, numbers and reviews | Runs in your accounts; the code and data are yours; no fee to leave | Small teams that want one process working fast, then more in stages |
Prices as each provider publishes them, checked 13 November 2026: Softr pricing (2026 plans, via Toolradar check of 31 Oct 2026), Noloco pricing, Lovable pricing, Upwork fixed-price tool listing, RapidDev cost page, Sandlabs, Build Simple Systems.
Two systems built for real clients.
Incorra · Riga, LatviaAI resume matching built inside a recruiter's Pipedrive CRM
For Riga tech recruiter Incorra, I built a Pipedrive app that parses every CV into a structured profile and scores each new vacancy against about 500 database candidates, with reasons.
- ~8 weeks
- from spec to a live CV intake form
- ~500
- resumes screened by AI for each new vacancy
Atlas People · Copenhagen, DenmarkAI talent reports in 20 minutes instead of 3–5 hours
Before: Managers wrote every job analysis and candidate report by hand in ChatGPT, 3–5 hours each, and then fixed invented talents, mixed Danish and English and empty sections. After: A form-and-prompt engine turns tests, CVs and role data into both report types in any language, with PDF export. A report takes about 20 minutes, and the AI cost is under $3.
- 20 min
- per report, down from 3–5 hours
- ~90%
- less consultant time per report
What people ask before they start.
How much does it cost?
The first build starts at $1,990, with the scope and a fixed price agreed on one page before any work starts. Bigger systems are split into fixed stages, and each next stage is scoped and priced in writing after you've seen the first one run.
Do we have to change our CRM?
No. The AI step is built into the tools you already use. For Incorra, it runs inside their Pipedrive.
What if the AI gets something wrong?
Where a mistake would matter, a person reviews before anything is sent or saved. Every run is logged and errors raise an alert, so problems show up early.
Do we own what you build?
Yes. It runs in your own accounts, and the code, the data and the logins are yours. It comes with a runbook, so another developer or your own team can take it over. There is no fee to leave.
What does the AI cost to run?
Usually a small amount per item, paid to the AI provider from your own account. On this site, Atlas People's reports cost under $3 each in AI fees.